Clinician Guide Clinician

This chapter covers workflows specific to the Clinician edition. Everything in the other chapters also applies.

The Clinician edition is built for a licensed professional working across a caseload. It does not require a PIN to open Settings, and it unlocks the clinical dashboards, exports, and device pairing described here.

1. Pairing with a student's device

The Clinician iPad can connect to a student's iPad to work together.

1. Open Settings → Dual-Device Session.
2. On the Clinician device, this opens the pairing screen that browses for student devices nearby.
3. Choose the student device to connect.

On a School or Pro device, the same setting instead pairs with a Clinician device. Both iPads must be nearby with the app open.

2. Clinical Tools

Settings → Clinical Tools opens the clinical dashboards for the current student, including analytics, sentence-structure and narrative tracking, fatigue indicators, and behavior/FCT views. Use these to review a student's progress and patterns over time.

(On School and Pro this entry appears only as a locked item labeled "Available in the Clinician edition.")

3. Session notes

Settings → Session Notes lets you record clinical session notes for the current student, kept with that student's record.

4. Data, reports, and exports

Chapter 10 has the full report-by-report guide, including the IEP Goal Progress walkthrough; the notes below cover the clinician-specific surfaces.

Settings → Data & Logs shows vocabulary statistics and progress. On the Clinician edition you can:

• Export to PDF - formatted reports.
• Export to JSON - structured data.
• View the detailed audit log.

These support documentation and progress reporting. Choose the export you need from the Data & Logs screen.

5. Mastery and vocabulary

• Mastery Criteria is fully editable on Clinician - set how many consecutive sessions count as mastered and how mastered words are placed.
• You can add custom vocabulary (up to 999 words per student) where the workflow allows it.
• Board Creator is available without a PIN on Clinician (cells use emoji).

6. Practice scripts and tutorials

The Clinician edition can manage the guided-lesson scripts a student uses with the mascot, so you can tailor tutorials to a student's goals.

7. Signing out (shared devices)

On a shared clinic iPad, sign out when you finish so the next clinician starts fresh and session records are attributed correctly.

1. On the Clinician Hub, open the Professional Profile section.
2. Tap Sign Out (next to Security Settings).
3. Confirm Sign out of Primary Staff?

Signing out ends your staff session and returns the app to the PIN sign-in screen. Student data and settings are not affected - sign-out only clears who is signed in. (The Hub is only shown when you are not connected to a student device, so signing out never interrupts an active pairing.)

8. Factory reset

A factory reset erases this device's data to hand it off or start over. It is a serious, one-way action.

1. On the Clinician Hub → Professional Profile, tap Factory Reset.
2. Read the warning, tap Continue, then type RESET to confirm.
3. The app wipes all student data, settings, and PINs, then closes. Reopen to begin setup again.

What is erased: all student profiles and progress, all settings, and all PINs on this device, plus local backups. What is preserved: the sealed session audit log, kept for IDEA / DVR / HIPAA records integrity. This cannot be undone.

What the Clinician edition adds at a glance